Non-profit organizations are in a unique position when it comes to operational costs. Most consider it a moral obligation to funnel most, if not all donations directly to their cause. Reducing overhead and administrative expenses are imperative if non-profits are going to successfully meet these goals.
Reigning in Print Expenses
When it comes to print spending, non-profits aren’t much different than any other organization. The average print assessment uncovers spending as high as 3% of annual revenues—clearly, a higher rate than most non-profits can afford to pay. Many non-profit organizations turn to Print Management Services to reduce that rate. Through careful assessment and strategic planning, it’s possible to reduce print spending by as much as 30%, or even more. Here’s how:
- An initial print assessment is the first step in the process. It quantifies print spending and identifies areas of mismanagement and waste.
- A workflow analysis pinpoints areas where strategic rearrangement of devices and streamlining of internal processes can deliver improvements in productivity.
- Streamlining paper-based processes by converting them from print-based to digital saves time and money.
- Proactive management of printers results in better performance, fewer downtimes, and reduced costs for repairs and maintenance.
- Print rules and policies reduce wasteful printing habits.
- One source for consumables reduces overspending, expensive inventory closets, and administrative costs.
- A simple cost-per-page system eliminates budget surprises.
- One invoice for all print-related spending delivers budget predictability.
- Fleet right-sizing and optimization allows non-profits to get the most from existing devices.
- Access to print experts frees up non-profit staff members to focus on core objectives and organizational goals.
Originally published December 20, 2016, updated August 6, 2018