Every year, campus leaders face a familiar question: Is our print environment ready for what students, faculty, and staff will need next semester? 

But 2026 raises the stakes. Enrollment pressures, shifting budget cycles, accessibility requirements, and increasingly digital-first students are transforming how colleges and universities deliver information, services, and support. Print remains central to that mission, but only when it’s reliable, equitable, and built for modern campus life. 

This year-end checklist helps institutions assess where they stand today so campus leaders can build a stronger, more accessible, student-centered print strategy for 2026

Enterprises don’t struggle with technology volume — they struggle with technology variance. When every branch, department, or region uses different print devices, workflows, security settings, and service expectations, the real cost isn’t just inefficiency. It’s the erosion of trust. 

Standardization isn’t about limiting choice. It’s about creating consistency, reliability, and predictability — the operational pillars that drive enterprise-level confidence. Whether you manage 20 locations or 200, a unified print and document ecosystem builds trust across teams, strengthens compliance, and removes friction from everyday work. 

Below is how standardization delivers measurable ROI far beyond the devices themselves. 

Higher education in-plants do far more than produce course packets and event posters. They fuel the traditions, pride, and emotional connection that define campus life — and they do it quietly, consistently, and with deep service to students, faculty, alums, and the broader community. 

In-plants are often the unsung teams that keep the heartbeat of the campus running. Their work touches everything from admissions outreach to commencement memories, athletic spirit to annual giving campaigns. And when institutions invest in their in-plant operations, they aren’t just improving workflows; they’re strengthening loyalty, engagement, and long-term institutional success. 

Below is how in-plants deliver year-round value far beyond the press. 

Small and midsize businesses run lean. With limited time, tight budgets, and teams wearing multiple hats, even one technology disruption can derail the day. That’s why SMBs stay loyal to partners — not vendors. In a service-driven economy, the differentiator isn’t the device. It’s how you support people. 

Here’s how human-centered service creates real ROI for SMBs.

Clients don’t just hire a law firm for expertise — they hire it for confidence. And in an era of data breaches, AI-driven threats, and increasingly digital legal workflows, that confidence is tied directly to how well a firm protects sensitive information. Document security has evolved from a back-office IT issue to a front-line business strategy. Today, the firms that keep clients aren’t just the ones who win cases.They’re the ones who guard every file, form, and communication with uncompromising vigilance. 

The middle of the year is a critical checkpoint. Your mid-year assessments offer a valuable opportunity to pause, reflect on operations, and assess progress against objectives. While the focus often turns to program outcomes or financial projections, this period is also the ideal time to delve into an often-overlooked yet incredibly impactful area: your print infrastructure.

An optimized print environment can be a powerful catalyst for enhancing efficiency, ensuring compliance, and achieving cost savings across your agency. In this post, we’ll explore how a strategic reassessment of your printing needs post-mid-year can lead to significant modernization and prepare your agency for a strong finish to the fiscal year.

In 2023, 133 million healthcare records were breached due to unsecured printing systems. Law firms and government agencies have also seen a significant rise in cyberattacks, with 25% of law firms reporting a data breach and a 95% increase in cyberattacks on government agencies. 

So, how can organizations protect their data while maintaining efficient print operations? The answer lies in Managed Print Services (MPS)—a comprehensive solution designed to safeguard your printing environment from threats.