For many companies, controlling printing costs is a crucial but seemingly impossible task. Since printing costs tend to be spread across several budgets and hidden in balance sheets, it can be hard to target where and how to reduce them. Many businesses don't even know how much they spend in printing each month. How can you reduce your overall printing expenses efficiently and effectively?
Let's answer that question by asking a few more. Who's in charge of managing your print infrastructure? Who's strategizing your print environment's future? Who handles supply ordering and working with print vendors? If your IT department is trying to handle all of these tasks (which is common in many organizations), you're probably overburdening your IT staff. Print management software can be the key factor in making your company's printing environment manageable.
The Advantages of Print Management Software
The key benefit that companies enjoy from managed print services is visibility: the ability to see and understand their entire print environment in stunning detail. You could go from not knowing how much your company prints each month to knowing exactly how much you're spending, who's printing what, and how to reduce your dependence on printing.
- Assessment: Print management software assesses and reports on your print volume and helps you optimize your device distribution and purchasing.
- Management: Print management software can automate your print queue to keep work moving, alert you when devices require updates or maintenance and automatically reorder supplies.
- Workflow: With print management software, you can stop relying on slow paper-based processes and instead switch to digital solutions.
- Security: Your print environment will be more secure with print management software—a necessity in today's world of frequent security breaches.
If you're interested in learning more about print management software, contact us today. SumnerOne is ready to help you feel the benefits of implementing a managed services solution for your business.
Originally published November 28, 2016, updated July 31, 2018