5 Ways to Improve Print Efficiency for Year-End Reporting

As fiscal year-end reporting ramps up, so does the pressure to deliver polished, accurate, and timely documents. But printing inefficiencies, poor document workflows, and hardware hiccups can slow everything down. 

1. Optimize Your Document Management System 

Before hitting “Print,” start with your digital workflow. A robust document management system (DMS) ensures your files are properly indexed, version-controlled, and accessible. With centralized access, your team spends less time searching and more time doing. 

Pro Tip: Use metadata tagging and secure sharing permissions to speed up collaboration and approvals.

2. Upgrade Your Print Management Tools 

A modern print management solution allows you to track usage, enforce printing rules, and manage devices across your organization. You can automatically route large jobs to high-capacity printers, enable secure release printing, and reduce unnecessary color prints. 

Insight: Print audits can uncover surprising cost-saving opportunities—especially during peak reporting seasons.

3. Print in Batches and Use the Right Settings 

Reduce downtime by printing large jobs in batches. Set paper types, tray selections, and duplex options correctly before hitting “go.” This minimizes misprints and device recalibrations—especially when using mixed media or specialty paper for reports. 

4. Use Built-In Finishing Features

Let your copier do the heavy lifting. Most devices can staple, hole-punch, fold, or collate documents automatically. If you’re manually assembling packets, you're missing out on major time savings. 

5. Keep Files Print-Ready and Error-Free

Make sure fonts are embedded, margins are aligned, and colors display correctly—especially if documents are being shared externally. Print-ready files cut down on reruns and ensure your final product is clean and professional. 

Ready to close the books with confidence?

Year-end reporting doesn’t have to come with printing chaos or last-minute scrambles. By fine-tuning your document workflows and leveraging the full capabilities of your print environment, your team can deliver polished results—on time and on budget.

If you’re ready to streamline processes, cut waste, and finish the fiscal year strong, SumnerOne is here to help. Let’s make your print environment work smarter, not harder.