Did you know your office copier is a potential security risk? If your employees regularly use your copiers to scan, fax, email, or print sensitive information, read below to find out what steps you can take to keep unauthorized users away.
How Your Copier Stores Data
Today's professional level copiers are much more advanced than simple devices that merely reproduce documents. With internal hard disk drives designed to capture information, your office copier is a high-tech device that stores images of all of the documents that pass through it.
What You Can Do To Protect Your Data
Because today's copiers are similar in nature to computers (both store data), hackers have found a rich source of valuable information within them. Your office copiers probably contain sensitive employee documents containing social security numbers and proprietary company information that could put your entire business at risk. It's critical that you take steps today to keep this data away from unauthorized users. Here's how to begin:
1. Understand Your Leasing Agreement
Make certain you understand the data security contingency for leased copiers. Your end-of-lease agreement should include explicit assurances (in writing) that all data will is wiped from hard disk drives when the device leaves your premises. It's also critical that your staff understands the importance of this step.
2. Understand Your Copiers
The latest copiers include advanced security features designed to keep your data safe from hackers. Contact your vendor if you aren't currently taking advantage of these capabilities.
The Benefits of Managed IT Services
One of the many benefits of Managed IT Services is copier and printer security, but that's only the beginning. Managed IT Service's approach to security extends from copiers and other devices to real-time 24/7 network monitoring, performance alerts, data backup, help desk programs, expert service, and much more.
To discover more about the benefits of Managed IT Services, get in touch with us at SumnerOne today!
Originally published December 2, 2016, updated July 31, 2018