How an Enterprise Content Management System Saves You Time and Money

Enterprise Content Management (ECM) Systems enable organizations to save time and money by efficiently managing documents and information. By digitizing paper documents and automating document-driven processes, the right people get access to the correct information at the right time, simply and securely.

Enterprise Content Management systems are used to manage the following processes:

  • Document Capture – The process of importing all your information into a digital repository.
  • Secure Document Storage - Easily store business-critical documents in a digital repository, and instantly view or make edits to them.
  • Full-Text Search & Retrieval - Instantly find documents by identifying specific words or phrases within their text, metadata, annotations, and entry names.
  • Collaboration - What happens when teams have access to the information they need? They work together better and more work gets completed. Built-in collaboration tools let people edit, update, and approve versions as they go – no more exchanging emails and waiting for approvals.
  • Automation of Business Processes - Easily diagram the steps of a business process and automatically route documents to the right people at the right time.
  • Granular Document Security - Take control of information across the enterprise by restricting access to folders, documents, electronic files, fields, annotations, and other granular document properties.
  • Digitally Capture, Route, and Approve Forms - Replace paper forms with electronic forms to capture information and share it across the organization digitally.
  • Compliance - Are you always focused on privacy – like HIPAA or FACTA – or information management like SOX? ECM systems have the controls you need – and deliver reports that make audits a breeze.

Gartner estimates that implementing an ECM system can result in savings of up to 40% on hard document-related costs. Laserfiche estimates that firms spend up to 20% less time filing and retrieving documents. One IDC study showed a five-year return on investment of 404% for ECM systems.

SumnerOne offers a variety of enterprise content management software from multiple leading, best-in-class brands. If you’d like to learn more and explore whether an ECM solution could help your organization, please contact us today.


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