Tips For Optimizing The Printing Process of Healthcare Institutions

The year is already halfway through, making it the perfect time for reflection. For many businesses, mid-year is a strategic opportunity to map out the next six months as well as re-evaluate the progress of goals and initiatives set in the first quarter. For health institutions, this proactive approach is just as vital. 

Recommendations for Optimizing the Printing Process

The printing process isn’t always given the attention it deserves. Healthcare professionals rely on printers frequently for medical documentation, prescriptions, referrals, and other essential purposes. That’s why optimizing it should be one of medical institutions’ goals during the mid-year. 

 To better optimize the printing process, it’s recommended for healthcare institutions to have the following:

1. Digital Storage System
   Traditional methods, such as using filing cabinets, are considered outdated and inefficient. Digitizing documents has become the new norm for good reason. Moving away from traditional paper-based processes means businesses can drastically reduce physical storage needs and gain incredible efficiencies. For instance, information becomes easily searchable and accessible from anywhere, accelerating the delivery of proper medical attention.
   
   
2. Predictive Maintenance
   Downtimes usually occur due to maintenance concerns, so minimizing them is a strategy to reduce the clogs in operational processes. By proactively addressing maintenance concerns and ensuring systems are running reliably, healthcare providers can keep services running without a hitch.
   
   
3. Secure Printing
   Health institutions handle an immense volume of confidential documents, from highly sensitive patient records containing diagnoses and treatment plans to billing information and personal identifying data. A breach of this protected health information (PHI) can trigger severe consequences, including hefty HIPAA fines, damaging lawsuits, and a devastating loss of patient trust. Secure printing ensures that all data being printed is kept secure and accessible only to authorized individuals.
   

Upgrading Healthcare Systems With Advanced Print Solutions

To achieve the recommendations above, you’ll need the right printing solutions. Two essential enterprise print solutions for healthcare institutions and providers include: 

1. Enterprise Content Management (ECM)
   This software solution enables the organized storage of documents after digitizing data. ECM also allows automation of document-related workflows while implementing robust security measures.
   
   
2. Managed Print Services (MPS)
   This enables tracking of printer use and regular assessment of toner cartridges. MPS can also automatically schedule maintenance ahead of time, minimizing downtime.

Together, these two solutions can effectively optimize how the printing process functions within any medical organization.

Get The Right Treatment From a Trusted Print Solutions Provider 

Whether your healthcare institution is looking for managed print services, enterprise content management, or other solutions for increasing your organization’s efficiency and security, you’ll need to partner with a trusted print solutions provider like SumnerOne.

SumnerOne has been serving thousands of organizations in the Midwest for over 70 years now. We begin by conducting a thorough assessment of your needs and then provide unbiased recommendations, along with a wide range of advanced business technologies (such as print solutions) to help you deliver excellent healthcare more efficiently and securely.

If you want to optimize your institution’s business processes, get in touch with us today!