How Secure Is Your Printing Process?

When people think of cybersecurity, they often picture firewalls, multi-factor authentication, and encrypted emails. But one area that’s frequently overlooked is print security. Printers are often the weakest link in the data security chain, especially in industries like healthcare, government, and legal services where compliance requirements are strict. 

Unsecured devices, abandoned print jobs, or even improperly recycled machines can all expose your organization to serious risks — from regulatory penalties to costly breaches. 

Let’s break down the most common vulnerabilities and how you can secure your print environment. 

Common Print Security Gaps

Many organizations assume their biggest risks live in the cloud or on mobile devices. In reality, printers often act as silent entry points for data leaks and cyber threats. These are the most common print security gaps you should watch for:  

• Unsecured Devices – Printers in public or open office areas are easy targets.
• Unauthorized Access – Without authentication, anyone can send or retrieve sensitive print jobs.
• Abandoned Print Jobs – Documents left on trays risk being picked up by the wrong hands.
• Improper Disposal – Old devices often still hold sensitive data if not wiped correctly.
• Unsecured Network Connections – Printers can act as cyber entry points if left exposed.
• No Audit Trail – Without visibility into print activity, accountability is lost. 

Secure Print. Ensure Compliance.

The good news: with the right security strategies, you can dramatically reduce risk and improve compliance. Here are some proven ways to lock down your print environment:

• Secure Print Release – Require user authentication before printing.
• Role-Based Access – Limit who can print what to protect sensitive data.
• Print Activity Logs – Track usage for audits and compliance reviews.
• Regular Security Updates – Keep firmware patched against vulnerabilities.
• Certified Device Disposal – Ensure hard drives and memory are fully wiped before recycling.
• Digital Workflows – Reduce reliance on paper to improve control and efficiency. 

Why It Matters

Print security isn’t just about IT best practices — it’s about protecting your reputation, your clients, and your compliance standing. Different industries face unique requirements, but all share the same high stakes when it comes to sensitive data: 

• Healthcare (HIPAA) – Patient privacy is paramount. Breaches can lead to huge penalties.
• Government (CJIS, FISMA) – National security requires airtight workflows.
• Legal (GDPR, ABA) – Client confidentiality is non-negotiable.

Ignoring print security isn’t just a technical oversight; it’s a compliance and trust issue. 

How SumnerOne Can Help

Every organization needs a partner that understands both the risks and the regulatory requirements. At SumnerOne, we secure your print environment from end to end. From access controls to compliant workflows, we help you: 

• Protect sensitive information
• Reduce compliance risks
• Streamline document workflows
• Gain peace of mind 

Your printers shouldn’t be your weakest link. Let’s make them one of your strongest defenses. Contact us today to learn more.